QCIC’S business process outsourcing services fulfill the day-to-day middle and back office operating needs and functions of an international company’s offices in Japan. Please see our Case Studies for more information

QCIC provides comprehensive administration services to help track and measure your company’s performance internally, and in the marketplace. All our service packages are designed to comply with local statutory requirements regarding annual tax filings.

Our standard practice is to keep books to meet foreign GAAP regulations, as this ensures a smooth consolidation of the results of the Japan subsidiary with subsidiaries elsewhere. At the end of the client company’s fiscal year, we make the necessary adjustments to convert the statements in foreign GAAP to JPN GAAP, for the preparation and filing of the annual tax return.

We have a well-tested and fine-tuned process in place that ensures that we agree on all deliverables of the accounting and financial reporting function, data collection and turn around timelines with the client upfront.

Our finance, accounting and tax filings administration functions include:

• Monthly bookkeeping
• Financial and management reporting
• Generation of customized GAAP-compliant statements (US, IFRS, JPN)
• Cash flow management
• Tax advisory services (e.g. corporate structuring)
• Filing of corporate and individual tax returns
• Tax filings for legal compliance purposes

QCIC can manage payrolls and related functions. This includes the calculation and recording of salary, bonuses and commissions on a regular and ad-hoc basis. In combination, we also handle income taxes and Social and Labor Insurance registration and reporting.

We can undertake HR performance audits and provide advice on how to navigate the complex terrain of employee-related issues, ranging from the hiring to the termination of employees in the Japanese environment.

Our HR administration, payroll and related services include:

• Recruitment process management
• Drafting and registration of the Rules of Employment
• Employment contracts and related documentation
• Payroll computation & related services
• Administration of Social & Labor Insurance plans

QCIC undertakes FSA (Financial Services Agency) reporting for clients in the financial sector, Sarbanes Oxley (SOX) 404 process documentation, Basel II compliance, process mapping & workflow optimization, internal control & risk assessment, and other corporate governance-related services.

We can also take care of your company establishment, trademark registration, business license applications, visa applications and many other aspects of legal compliance through our network of authorized specialists.

Our compliance and legal administration services include:

• Business Assurance
• Sarbanes Oxley and Basel II
• FSA Compliance
• Privacy Mark registration
• Company and branch formation
• Nominee office address/director services
• Modification of the corporate register
• License applications
• Intellectual property applications
• Labor law: rules of employment etc.
• Immigration law: visa related services

QCIC undertakes inventory management or order processing activities, performs bank account administration, accounts payable processing, document archiving and retrieval, and a host of other related services.




Our back office administration services include:

• Inventory management
• Bank account administration and bank transaction processing (e.g. A/P & salary payments)
• Company secretarial services
• Document archiving and retrieval
• Liaison with Japanese government offices

QCIC offers interim financial management services to temporarily fill a vacant position created by the sudden departure of a key person in the finance department. We can place qualified and experienced staff in your organization until you find a permanent replacement. We can also temporarily fill senior level positions outside the finance department.

QCIC also offers a nominee director and country representative service, which enables you to use our personnel to fulfill your leadership roles in Japan until you can find suitable full time candidates to assume those roles.

Some of the positions we can fill at relatively short notice include:

• Representative Director
• Country Manager
• Chief Financial Officer (CFO)/ Finance Director/ Controller
• Finance Manager
• Accounting Manager
• Bookkeeper
• Administrative Assistant